My Requests
Manage time off, unavailable dates, coverage, swaps, and their history.
Documentation Back
Manage time off, unavailable dates, coverage, swaps, and their history.
Open My Requests inside your team workspace. My Schedule and Availability also link here. Older team Time Off and Sub Requests links redirect to this page.
Employees submit full-day or partial-day time off for review. Permitted reviewers approve or deny it. Pending requests can be withdrawn. Canceling approved future leave needs a separate approval; the absence remains effective until that cancellation is approved. Paid-leave metadata records a decision but does not calculate balances or change payroll.
Active volunteers record Unavailable dates without manager approval. These dates are not paid leave. Both approved employee leave and volunteer unavailable dates block new assignments. Existing shifts remain assigned and are shown as conflicts for follow-up.
Date inputs use the organization's scheduling timezone; full-day ranges include the selected end date. Private reasons are available only to the requester and permitted reviewers.
Start Find coverage from an assigned shift in My Schedule. Choose anyone eligible or invite a named recipient. You remain assigned until the replacement completes. Named invitations and Volunteer/Mixed coverage require recipient consent and review; open employee coverage follows team settings.
Use Swap shifts to exchange your shift with another person's shift in the same team. The recipient accepts before manager/coordinator approval. Both assignments change together. Ineligible recipients, overlapping shifts, absences, started shifts, attendance and protected payroll history can block completion. Changing either shift invalidates a pending swap.
Withdraw an active request or decline an invitation if plans change. A claimant withdrawing an open coverage claim, or a manager denying it, reopens open coverage for another person.
Use My Requests to follow your own requests and invitations. Its categories cover shift signups, time off, coverage, and shift changes. Coordinators use the separate Manage team → Approvals inbox for team decisions; only categories they can review are shown. Use History for closed requests. Older history has previous/next pages. Active requests remain accessible across those pages.
Employee time-off and swap decisions require their respective review permissions. Volunteer coverage/swaps require coordinator permissions; Mixed employee/volunteer swaps require both review capabilities. Ask your owner if the needed controls are missing.
Request changes queue in-app and email notifications according to membership, consent and preferences. Email updates link to the request page and omit private absence reasons. Delivery may take time while the notification worker processes updates.
Your personal My Requests at /home/requests, also available from public volunteer boards, tracks volunteer applications and signup requests even before team membership. Team My Requests also includes time off, coverage, and shift changes. People awaiting team access continue using the public requests view. Statuses update automatically every 30 seconds while visible and when you return to the tab/window. Hidden tabs do not poll; no manual refresh button is needed.