Time Tracking Settings

Navigate to Organization settings → Hours to configure how hours are calculated and where employees may clock in.

Overtime & double time

Enable Calculate double time to reveal the full rule set. These support jurisdictions like California and union contracts:

Daily limits

• Daily Overtime Limit — hours before overtime (1.5×) starts. Default: 8.
• Daily Double Time Limit — hours before double time (2×) starts. Default: 12.

Example: a 14-hour day = 8h regular + 4h overtime (hours 8–12) + 2h double time (12+).

Weekly limits

• Weekly Overtime Limit — default 40 hours.
• Weekly Double Time Limit — default 60 hours.

Daily limits are calculated first. Weekly overtime applies to accumulated regular hours; weekly double time applies to accumulated regular plus overtime hours, moving excess hours into double time without counting the same hour twice. Weekly counters reset on Monday, even when a pay period spans multiple weeks. Earlier days in that workweek count toward the threshold when the pay period begins midweek.

7th consecutive day rule

When enabled, work on the 7th consecutive day of a work week is paid as overtime for the first 8 hours and double time beyond that. The employee must have clocked hours on each of the preceding 6 days.

Geofencing

Enable Geofencing (GPS Check) to require employees to be physically on site to clock in or out.

• Define one or more zones, each with a name (e.g., "Main Office"), a latitude/longitude center point, and a radius in meters.
• An employee must be inside at least one active zone to clock in; otherwise the attempt is blocked.
• Location is recorded with each time entry for auditing.
• Employees must grant location access on their device.

Tip: allow for GPS drift — a radius of 100–150 m prevents false rejections from poor signal.

Best practices

• Confirm your overtime/double-time settings against local labor law.
• Review timesheets before approving them for payroll — see Timesheets.

Volunteer service hours

The same organization Hours settings page includes the service-hours recording method: scheduled duration, actual clock-in/out, or coordinator-entered hours. Overtime and pay-period rules apply to employee payroll time. Work-zone requirements also apply to volunteer self clocking. See Volunteer service hours.